Data Sharing Agreement

is an agreement that sets out a common set of rules to be adopted by the various organisations involved in a data sharing operation.

The data sharing Agreement should minimally document the following:

  • the purpose, or purposes, of the sharing
  • the potential recipients or types of recipient and the circumstances in which they will have access;
  • the data to be shared;
  • data quality – accuracy, relevance, usability etc;
  • data security;
  • retention of shared data;
  • individuals’ rights – procedures for dealing with access requests, queries and complaints;
  • review of effectiveness/termination of the sharing agreement; and
  • sanctions for failure to comply with the agreement or breaches by individual staff.


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